What the Onsiter vendor management system for your external workforce

Have you struggled to find the right contractors quickly or had issues managing their performance and expenses? You're not alone. These challenges can make it hard to stay agile and competitive.

Statistics show that 65% of executives rely on external labor for critical functions, and 91% expect this to grow in the next three years. Clearly, managing a contingent workforce efficiently is more important than ever.

At Onsiter, we get it. Our vendor management system (VMS) is here to make finding and managing independent contractors easier. In this post, we’ll show you how Onsiter VMS can tackle your biggest pain points and streamline your external workforce management.

The challenges of managing a contingent workforce

Challenge 1: Finding the right independent contractors quickly

Finding the right contractors quickly is tough.

You might need someone with very specific skills, and while there are many talented contractors out there, pinpointing the exact match can be like finding a needle in a haystack.

Once you identify potential candidates, you have to make sure they fit within your budget and are available when you need them.

This process can take a lot of time and effort, especially if you’re juggling multiple roles and responsibilities.

Challenge 2: Managing performance and expenses

Managing a growing contingent workforce program is complex.

You have to onboard new contractors, track their performance, handle payments, and eventually offboard them—all while ensuring compliance and accuracy.

Without the right vendor management systems, these tasks can become overwhelming. You might struggle with keeping track of hours worked, ensuring timely payments, and monitoring overall performance.

This can lead to inefficiencies, increased costs, and even potential compliance issues.

How the Onsiter VMS solves these challenges

To tackle these challenges, we created the Onsiter VMS. This all-in-one vendor management solution makes finding and managing your external workforce a breeze.

From sourcing the right talent to onboarding, monitoring KPIs, building reports, invoicing, and offboarding, the Onsiter VMS handles it all.

1. Finding the right talent

Finding reliable, high-quality external talent starts with knowing where to look. HR pros and procurement managers often turn to staffing agencies, independent consultants, or contractor agencies.

They might also scout on professional platforms or freelancer marketplaces. With so many places to search, finding the ideal talent can be time-consuming. That's where the Onsiter platform comes in.

Using the Onsiter platform to find contractors

Posting a job or searching profiles on the Onsiter VMS is a great way to find an expert. Our marketplace has over 10,000 IT professionals ready to respond. The platform offers multiple ways to find the right talent, saving you from searching multiple places.

Preferred vendors

Create and group your preferred vendors to make them accessible to all Onsiter users in your organization.

Preferred vendors present consultant offers in a structured and GDPR-compliant manner, providing all essential details, including hourly rates, availability, and competencies.

This makes it simple to compare and group consultant bids from different suppliers.

Onsiter search engine

Looking to explore new opportunities and expand your network of suppliers? Onsiter goes beyond the familiar by indexing websites from thousands of consulting companies.

This feature enables you to filter and search for new specialized consultant companies efficiently.

Send your requests and invite potential new vendors to offer consultants with only a few clicks in the Onsiter search engine.

How to use the Onsiter search engine

Click on the Onsiter search engine link at the top of the screen after posting your assignment. Enter your project details to narrow down the list of vendors.

You can choose specific vendors you want to work with, including your preferred ones. Create a message for the vendors, review it, and send your request.

In just a few minutes, you'll reach more contingent workers than before, faster.

Contractor marketplace

Onsiter has the largest open contractor marketplace in the Nordics with more than 10,000 expert profiles. When creating an assignment, you can either keep it 'private,' sharing it exclusively with selected preferred vendors, or make it 'public' on the consultant marketplace. Making it public allows consultants with profiles on the consultant marketplace to apply for your assignment.

2. Managing your external workforce

From the very beginning, the Onsiter Vendor Management System facilitates ease and convenience. Besides making sourcing the right talent easier, the VMS helps you manage your contingent labor from the moment they respond to your request up to the time they complete their work with you. 

Streamlining contractor management

Onsiter VMS makes managing your external workforce straightforward. It helps you find the right talent and manage them from the moment they respond to your request until they finish their work.

Onboarding contractors

Once you've chosen your ideal expert, it's time to make it official. Generate and sign contracts digitally on the platform. Onsiter’s onboarding templates ensure everything is set up for your new hire to start working efficiently.

Qualifying contractors

Onsiter VMS has an automatic price negotiation feature to help you find the right hire at the right price. Set it to automatically suggest your preferred rate if contractors specify a higher one. Use our interview templates to ensure you ask key questions to select the right candidate.

Managing performance

Track performance and costs related to your contingent workforce easily. View timesheets, issue invoices, and build reports to monitor KPIs and spending. This transparency helps you manage your extended workforce more effectively.

Offboarding contractors

Offboarding temporary workers involves important administrative steps and knowledge transfer. Onsiter’s offboarding templates ensure this process is smooth and thorough, making sure no details are missed. This helps you maintain a high standard of contingent workforce management.

Conclusion

Choosing the right vendor management software can transform how you handle your external workforce. With the right vendor management systems in place, you can simplify the complexities of contingent workforce management.

Onsiter VMS is designed to help you manage contingent labor efficiently, so you can focus on what really matters: driving your business forward.

Ready to take the hassle out of managing contingent labor? Give Onsiter a try and see the difference it can make.

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