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Executive assistance services

Executive assistance services

We provide skilled executive assistants for executives in need of administrative support, helping to streamline operations and create more time for strategic leadership.

Executive assistant consultants

Executive assistants are vital for organizational efficiency, allowing leaders to focus on strategic priorities. Our executive assistant consultants provide high-caliber administrative support to executives across industries, handling everything from complex scheduling to sensitive communications and project coordination.

We specialize in:

  • Calendar management and scheduling: Optimizing executive time through strategic prioritization and coordination.
  • Communication management: Filtering and prioritizing emails, calls, and correspondence to ensure efficient information flow.
  • Meeting preparation and follow-up: Creating agendas, compiling materials, and tracking action items to maximize productivity.
  • Travel coordination: Managing complex itineraries with precision and anticipating needs for seamless business travel.
  • Project support: Providing organizational and administrative backing for key initiatives and special projects.
  • Document management: Creating, editing, and organizing crucial business documentation and presentations.

Our executive assistants combine exceptional organizational abilities with discretion, proactivity, and adaptability. They serve as trusted partners who understand your business context and executive's work style, effectively functioning as gatekeepers, liaisons, and operational facilitators. By providing this specialized support, we help create the administrative infrastructure needed for executive success and organizational growth.

Get a perfectly matched consultant

Let us know what you are looking for and receive CVs of 2-3 independent contractors with skills that match your needs.

    1000+ customers across Europe

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    Why partner with us?

    We deliver the most skilled IT- and business professionals to highly regulated industries and classified organizations across Europe. With 17 years in the market and a global approach, we ensure you reliability and long-term stability​.

    Nordic excellence, global reach

    We combine local expertise with global reach through our offices across Europe. With a carefully curated network of 15,000+ experts and over 15 years of experience, we deliver premium solutions wherever you need them.

    Request to results in 48 hours

    We tap into exclusive talent networks beyond traditional search channels to find your perfect match fast. Our carefully vetted experts are ready to deliver value from day one, ensuring immediate impact on your business.

    Beyond consulting

    We're more than a service provider - we're your strategic partner for critical talent solutions. Our success is measured by your success, building lasting partnerships focused on long-term value creation.

    Certified industry experts

    Our consultants meet the highest standards in governance, risk, and compliance requirements for regulated industries. We deliver pre-vetted experts who excel in the most demanding environments.

    Providing experts across every industry

    Utilities and energy

    Utilities and energy

    Public administration

    Public administration

    Life science & Pharma

    Life science & Pharma

    Healthcare

    Healthcare

    Finance & pension

    Finance & pension

    Aerospace & defense

    Aerospace & defense

    Banner

    We connect you with top talent, ensuring sustainable results and a stronger business. From expert IT consultants to permanent hires, we offer flexible solutions tailored to your unique needs.

    17+

    years of experience

    50+

    dedicated employees

    500+

    consultants on assignments

    15.000+

    pre-screened consultants

    15 000+ qualified experts in our network

    With our Europe-wide network of top-tier IT and business professionals, we bring together over 15,000 highly qualified experts, each equipped with deep industry knowledge and specialized skills. Whether you need cutting-edge technology solutions, strategic business consulting, or project execution support, our professionals are ready to deliver exceptional results.

    Finding Your Strategic Partner: How to Hire the Right Executive Assistant

    In today's fast-paced business environment, top-level executives and leaders are constantly juggling strategic priorities. The right Executive Assistant (EA) does more than just manage a calendar; they act as a strategic partner, a force multiplier who enhances an executive's productivity and focus. The decision to hire an executive assistant is a strategic investment in leadership efficiency. However, finding an individual with the right blend of skills, foresight, and temperament can be a significant challenge. This is where specialized executive assistant services become invaluable, ensuring you find a candidate who aligns perfectly with your objectives and work style.

    The Modern EA: Beyond Administrative Support

    The role of the Executive Assistant has evolved dramatically. While foundational administrative skills remain crucial, the modern EA is a proactive professional who manages complex projects, prepares for high-stakes meetings, and acts as a trusted gatekeeper and representative for an executive. They anticipate needs, solve problems before they escalate, and handle sensitive communications with key stakeholders. A top-tier EA frees up valuable leadership time, allowing executives to concentrate on growth, innovation, and core business strategy rather than operational details. Whether you need on-site support or flexible virtual executive assistant services, the goal is to find someone who can seamlessly integrate into your workflow and amplify your impact.

    The Challenge of Finding the Perfect Match

    The process to find an executive assistant who is a true asset can be time-consuming and resource-intensive. A simple job posting often yields a high volume of candidates, but few who possess the specific blend of technical skills, emotional intelligence, and cultural fit required for such a pivotal role. The cost of a bad hire is particularly high for an EA, as their position is built on trust and a deep understanding of the executive's needs. This is why many organizations choose to partner with an EA recruitment agency or executive assistant recruiters who specialize in this unique search process. These specialists understand the nuances that separate an adequate assistant from a truly exceptional one.

    Navigating Your Staffing Options

    When you decide to hire an EA, you have several paths you can take. Understanding these options helps you choose the most effective and efficient method for your organization's specific needs.

    The In-House Recruitment Process

    Handling executive assistant recruitment internally provides complete control, but it often diverts critical resources from other business priorities. The process of writing job descriptions, sifting through hundreds of resumes, conducting initial screenings, and coordinating multiple rounds of interviews requires a significant time commitment from both HR and the hiring executive. For a role that is so dependent on personal chemistry, this can be a lengthy and often frustrating endeavor.

    Partnering with an Executive Assistant Staffing Agency

    An executive assistant staffing agency specializes in sourcing and vetting candidates for these specific roles. These firms maintain an active network of highly qualified EAs, including those who are not actively searching on public job boards. By engaging an EA staffing agency, you gain immediate access to a curated pool of talent. The agency handles the initial sourcing and screening, presenting you only with candidates who meet your predefined criteria. This dramatically accelerates the hiring timeline and increases the likelihood of a successful executive assistant placement.

    The Flexibility of a Contract Executive Assistant

    For many organizations, the need for executive support is project-based, for a defined period, or required to cover a leave of absence. In these scenarios, engaging a contract executive assistant offers unparalleled flexibility. This model allows you to bring in expert support without the long-term commitment of a permanent hire. It's an excellent way to manage fluctuating workloads or to assess a candidate's fit before offering a permanent position. When you outsource executive assistant tasks on a contract basis, you can secure specialized skills quickly and efficiently.

    The Rise of Virtual Executive Assistant Services

    The growth of remote work has solidified the viability and benefits of virtual support. When you hire a virtual executive assistant, you unlock a global talent pool and gain significant flexibility. A virtual EA can provide the same high level of support as an on-site assistant, managing schedules, coordinating travel, preparing documents, and handling communications from any location. This model is particularly effective for executives who travel frequently or for companies embracing a remote-first culture. Leading executive assistant search firms are adept at identifying top remote talent, ensuring seamless integration and consistent, reliable support regardless of geography.

    Why a Partnership Approach to EA Recruitment Succeeds

    Ultimately, the most successful executive assistant recruitment efforts are built on partnership. An expert partner, like an executive assistant search firm or EA headhunters, does more than just fill a vacancy. They invest time in understanding your company culture, your leadership style, and the specific challenges you need to solve. This deep understanding allows them to look beyond the resume and identify candidates whose professional approach and personality will truly complement the executive they support.

    A successful partnership model is built on efficiency and expertise. Instead of you spending weeks on the initial search, a specialized partner can leverage their extensive, pre-vetted network to present qualified candidates often within days. This process should be transparent and focused on delivering long-term value. By working with a specialist, you ensure the search is targeted, discreet, and effective, leading to a placement that enhances leadership capacity from day one. If you are ready to find a top-tier EA who can become an indispensable part of your team, we can connect you with the right specialist from our network to meet your unique needs.

    15 000+ qualified experts in our network

    With our Europe-wide network of top-tier IT and business professionals, we bring together over 15,000 highly qualified experts, each equipped with deep industry knowledge and specialized skills. Whether you need cutting-edge technology solutions, strategic business consulting, or project execution support, our professionals are ready to deliver exceptional results.

    Contact me for a consultation

    Ulrik is always open to discuss your specific needs. He can quickly give you an accurate picture of the solution we can deliver to meet your needs.

    Ulrik Calum - Managing Director

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