Excellence model - Requirements

Your defined requirements for the contractor is typically the document you would send to your vendors for them to bid in a matching contractor. The primary purpose is that your vendors know exactly what type of skills and personal competencies you need, but another key purpose is to make the project very attractive for the best contractors in the market.

Your requirements should as a minimum contain:

  • Short description of the project (formulated as attractive as possible)
  • Workplace
  • % Workload
  • Preferred start date
  • Length of project
  • Must-have competencies
  • Nice-to-have competencies
  • Preferred personality
  • What makes the project attractive for the contractor

It is your job to define the requirements exactly based on your needs, but at the same time pay attention to giving as much flexibility and value to the contractor in order to make the project as attractive as possible for the top contractors.

Be aware that if you define many “must-have” competencies then you significantly decrease your pool of potential contractors, and this leads to a higher price. In general, it is recommendable to define as few “must-have” competencies as possible and then in the selection phase choose the best of those contractors that have bid into the project.

A final thing is to consider whether handover of knowledge and competence development of internal employees could be a part of the project scope. The contractor will focus on the formal work tasks that are defined, and by adding this to the project scope you can add a second dimension to the value the contractor is bringing to the company and the internal employees.

Read more about the phases here:

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